Monitoring and Evaluating Project Initiatives

Description

This two-day course offers a comprehensive introduction to performance measurement related to project initiatives. Participants learn how to assess well-performing initiatives versus low-performing initiatives in order to validate the benefits promised in the business case. In this interactive session, participants learn the basics of setting up a project management measurement program. They are introduced to tools that enable them to plan, select, align, and track the correct measures; as well as how to communicate to stakeholders with effective reporting

OBJECTIVES

Upon completing this course, participants will be able to:

• Lead a measurement team through the major steps in the Project Management Measurement Framework (PEMARI)
• Establish a good set of project management performance and value measures
• Create a scorecard/ dashboard for collecting, analyzing, and reporting performance and value information
• Plan to communicate performance data to a variety of stakeholders
• Learn steps to lead, implement, and overcome barriers to a performance measurement program
• Strategize how to overcome common barriers when implementing a measurement program

Course Modules

Basics of Measurement

• Describe the reasons for measurement
• Identify the success factors for measuring performance
• Discuss success factors when measuring performance
• Recognize a performance measurement approach

Plan Measurement

• Describe the roles and responsibilities of measurement stakeholders
• Identify goals and objectives of measurement

Establish and Update Measures

• Identify possible measures of performance
• List the criteria for good measures
• Explain how to link measures to organizational objectives
• Demonstrate how to prioritize a list of measures
• Create a measure package listing the who, what, how, where, when for a measure

Measure Performance

• Describe good data collection practices
• Identify sources of data
• List possible issues with data that need to be addressed
• Design a data collection worksheet

Analyze Data

• Describe several ways you might analyze data to interpret performance results
• Identify several tools to use in analyzing performance data

Report Performance

• Describe how performance reporting can assist management decision making
• Discuss the elements needed in an effective reporting plan
• Explain the benefits of launching a performance measurement pilot

Continuous Improvement

• Indicate the barriers to performance measurement success that need to be monitored
• Identify the reasons for monitoring the measurement team
• List sources of performance measurement best practices

Course Wrap Up

• Practice the key points previously discussed:
  • Plan Measurement
  • Establish and Updated Measures
  • Measure Performance
  • Analyze Data
  • Report Performance
  • (Continually) Improve your measurement process
• Develop a second case study

Training Methodology

• Case Study
• Measure and Analyze Data Exercises
• Project Management Evaluation Design in Teams
• Group Exercises